Google Docs In The Classroom – Part 3: Assessment

This is the third in a series of four posts about my experiences of using Google docs in the classroom. You can read part 1 here and part 2 here.

Part 3: Assessment (or 1-2-1 Teaching and Learning)

I will begin this part of the series by offering a little contextual detail which will help you (the reader) make better sense of this. Year 10 students (High School Freshmen to my American peers) in my school sit exams in March – intended to be their first real experience of externally set GCSE exams. Having begun this past year introducing the new OCR GCSE Media Studies syllabus, I decided that we would have the students sit their exam module in June of Year 10 rather than at the end of Year 11. Reasons? The exam is worth only 40% of their total mark, the exam units give the students a well rounded understanding of all the key media concepts, we will have more time to develop practical skills before completing controlled assessment of those skills in Year 11. Having committed to this set up the students studied the two units and sat a mock paper in March. The results were reasonably good but there was plenty of room for improvement across all of the grades. It was here that I had an “a-ha” moment. I could use the multiple editors / real time editing functionality of Google docs to good use. What if I had the students work through each of the exam questions in Google docs, I mark it, identify errors, set targets; they go back in and re-edit; I re-mark their work and so on; allowing them to develop their exam skills?

This concept is not new! The methodolgy is grounded well within assessment for learning practices and can be achieved in the classroom without the tech. What I was hoping was that the features of Google docs would improve the process, augmenting it, so that it would be sped up, increasing the productivity of both myself and my students. My belief that this could be the case was based on my previous use of Google docs to collaborate in planning – this had successfuly improved that proces ergo it could do the same for assessment for learning.

I set about planning an introduction to what we were going to do. I brought along a copy of the English department’s marking code as one of the issues for a number of my students was not their knowledge but the way that they expressed themselves was stopping many of them from achieving the higher marks.

marking code

I copied up one of their responses and marked it in Google docs to demonstrate what a piece of marked work would look like. There were several possible approaches to this. For example there is a built in comment feature. However, I selected my own method – a mixture of my traditional marking techniques and the technology of an electronic document. I like to comment directly around or next to the error so this I retained by inserting my comments within parenthesis. I utilised the bold font feature to make it clear to the student where the offending punctuation, word or sentence was. I felt it was important to model this so they knew what to expect. At the bottom of each response I would follow another well practised feature of assessment for learning by including a positive comment followed by two specific targets to improve. What I did do however, was also give a specific mark each time, allowing the student to see numerically how they were doing. Were they improving, staying the same or getting worse? Here you can see an example of a marked first draft:

example of marking

Working in this way, with the students sharing their work directly with me, had a massive impact on my approach to both using Google docs in the classroom as well as the way I approached assessment for learning. When I started the students on improving their essay writing skills I decided to allow them sometime to work on these skills in class. I targeted specific students based on my knowledge of their weaknesses and potential and began to assess their work in real time with them. This 1-2-1 real time editing allowed me to target and support different groups of students across a series of lessons. I saw an immediate impact on their learning. Due to the immediacy of the intervention it really helped the less able students get up to speed and the more able were pushed beyond the standard they had been producing. Red pen was removed from the process and many said that they felt better having their work assessed as they wrote it because they “hated it when they had worked so hard on some work only to get it back littered with corrections”. In real time they could see where they were going wrong and correct it there and then. This meant that I could move them forward in their skills at a far more rapid pace.

I continued this process over five weeks. Every homework (2 per week) involved responding to practice essay questions (draft / re-draft), while in class we worked on analytical skills and explored the finer points of representation, institutions and audiences. This new approach created a culture of expectation. I’ll be honset and say that it put quite a demand on me to keep up with my marking. With work being submitted / updated in a far more fluid manner  it created a situtation where for once I was forced to follow my own good advice: marking little and often rather than allowing the marking to amass. Here is an example of a students work that has been through several drafts, each time given a mark and targets for improvement.

example of improved response

The results of this approach brought assessment for learning into the heart of my classroom and had a significant impact on many of my students. I have found that students are usually mostly interested in assessment of their learning caring more about the mark or grade. As I chose to combine both the assessment of their learning with target setting throughout the process many of the students became more focussed on how to improve their work than on the actual mark itself. Some became so deidicated that they would re-submit their work less than twenty-four hours after I had marked it. And some would email me if I had not marked their work in a few days eager to see how they had done and how they could improve further. Here are some examples from one student showing her development through the five weeks:

Example 1: After 2 weeks: One response has been drafted twice. Here, you can see the original mark and improved mark including targets for further improvement. There are also two other questions that have been responded to and I have marked them offering guidance on how to improve.

Example 2: After 5 weeks: Here is the same student responding to a new set of questions the week before the exam was due to take place. Her responses are excellent demonstrating a high level of progress.

While demanding, using Google docs in this way completely put the focus on the students’ writing and exam skills. The most gratifying outcome of this was the progress that they made. They felt confident walking in to the exam because of the number of practice questions they had completed and that the feedback on how to improve had been so regular. I feel that the technology actually transformed an approach that is very much achievable in the classroom. The amount of writing that the students had to do was significantly decreased. Once a response was drafted they never had to re-write the whole thing – which they would have had to do if they had written their reponse to the questions by hand on paper. This, I believe, was a significant motivating factor for many of the students; ensuring that not only the hardest working students made progress but those students who would have found the amount of writing involved (re-drafting by hand) too much to handle also made progress.

A further benefit was that assessment came to inform the content of both my lessons and revision sessions in the run up to their exam. Marking little and often, having the students redraft and develop their skills allowed me to see patterns and areas of weakness within the class quickly; allowing me to adapt what I was planning and focussing on. The impact on me was therefore as beneficial as it was for the students. I certainly plan to use Google docs in this way again next year. It is very rewarding to be able to connect 1-2-1 with m students at this level, guiding them and supporting them in their journey to become more articulate writers. It is an approach that needs forethought and planning but is ultimately, I believe, the best approach to ensuring individual students make progress.

If you would like to use Google docs to support assessment for learning here are my recommendations on how to get started.

How to:

  1. Have students use a common name for their document. Don’t worry about the name being the same as Google docs identifies for you who the author is.
  2. Have them rename the document immediately after they have created it.
  3. Next, have them share the document with you. It is useful to have a folder set up in advance. Once each student has shared their work with you put it in the folder.
  4. Use a couple of classroom sessions to support selected students in real time – create an ethos of writing, editing an re-writing.
  5. Set deadlines for drafts to be submitted but encourage students to submit early – allows you to mark little and often.
  6. Decide upon a marking and assessment system – explain it to your students and model it on the board.
  7. Set clear targets at the end of the response and allow time for your students to resubmit.
  8. Have them edit the same document to limit confusion and aid their organisation.

Next time: What’s Next?

Notational Velocity – Freedom To Write!

Very recently, Leo Babauta (he of and published a post about his use of the free Mac application Notational Velocity. In the post he discusses how the app has become his number one writing tool. I also mentioned NV in a recent blog post and even though I have only been using it for a few weeks, I find myself using it far more than I expected to. I began by using the app to make notes and simple lists but have found myself drafting blog posts, letters and recording ideas that I can return to later. Therefore, I felt that I would offer some further refelections and explanation of why I like the application so much.

Notational Velocity is one of the most uncomplicated and yet most powerful tools I have made use of.


First and foremost it was the simplicity of NV’s design that grabbed my attention. The user interface boasts a clean writing space, free of the clutter you find in so many desktop text editors. There are no buttons as the app relies on simple search operators and a series of built in shortcuts (not an extensive list) to operate. At the top of the app is the location bar (which you can return to at any time by clicking cmd-L) – here you add new notes (type a title and hit return) and/or search for and within notes. ‘Search’ functions much like Google instant, sifting through your notes, revealing the results as you type. Below the location bar is your list of notes, sortable by ‘title’ or ‘date added’. And below this is the note body, an open space, ready to be filled with text and nothing else. I, like Leo, have expanded this area to make it more useful for writing.

Beneath the simplicity of the UI are some very straight forward but useful inner workings. By entering your Simplenote username and password, notes are synced to your Simplenote account. It’s free and updates regularly. Also, built into the app is an auto-save function meaning you never have to worry about losing what you have written – I have mine set to sync every minute as I write at quite a rapid pace. Finally, you can (if you wish) tweak features like the typeface and font size. However, I was more than happy to stick with the defaults when after starting up the app for the first time I was overjoyed to be greeted by Helvetica, size 12.


Woven within the simple exterior and inner workings of the app, NV holds immense power: the power to free you from distractions, allowing you to focus on your writing. As I’ve already mentioned my original intentions were to simply use NV to keep lists and notes that I could mail to myself or expand upon in Google docs. However, the app has become far more than a simple note making tool. I am using it to write almost everything – at least in the early draft stages. Why? Becuase the simplicity of the UI allows me to focus on the content of my writing. Having resized the app from its default setting I have created a focussed space for me and my thoughts. It is lovely to get my ideas down, free of the tools and buttons used to tinker with font size or to insert images. My time and attention remain firmly focussed on the task at hand: writing.

After just three weeks I am now using Notational Velocity for the following:


  • Mentor meetings – with my line manager and those that I take during meetings with my own mentees
  • Subject Leader meetings
  • Department meetings – my prepared notes plus those I add during the meeting
  • HTML code snippets – that I use in my blog posts


  • Work To Do – a constantly updated list of day-to-day tasks
  • To Read – a list of books I wish to eventually buy/download and read

Thoughts and ideas

  • Blog ideas – a continually changing list of potential posts that increases and decreases as I have new ideas and publish posts
  • Educational ideas – possible activities, uses for tech etc, that are not yet fully formed but have potential for development

Blog posts and other writing

  • Blog posts – currently, I have 4 blog posts (not counting this one) roughly drafted
  • Letters – I drafted a recent news letter and am currently recording notes for a second installment to be sent out at the end of term
  • Resources – I am also part way through drafting an exemplar response to an an activity I plan to assign my Year 10 English class

And that’s the thing, I really have started using NV for everything. I feel liberated, free of distraction, free to focus on my writing. Added to which I have become even more productive, writing everything from within one space – no switching between apps for different tasks. I do it all here, only moving to Word or Google docs when there is a need for formatting or the addition of other media. Those (for me at least) are the after thoughts; the window dressing – it’s the words that do the talking!

In a world dominated by tools and products that allow you to do multiple things at once, Notational Velocity is a reminder that sometimes simple is best.

Animating With Post-It Notes & Flip Cameras

Today, I set about teaching the principles of animation to my Year 11 Creative Media Diploma class. After watching an inspirational (and slightly intimidating) example of Flip Book animation, I gave a short tutorial on how to make a simple animation using only a small pack of Post-It notes, a pencil (and/or fine liner) and a Flip camera. My students were suitably inspired by the video and were literally jumping out of their seats as I explained the principles of how animation works; also passing on a few key do’s and don’ts.

All they really wanted was for me to shut up and let them get on with it, and that they did. What followed was 40 minutes of pure concentration. You could hear a pin drop as everyone of them drew a frame, tested it, drew another frame, tested it again. They all realised pretty quickly that animating is a slow, time consuming but ultimately rewarding process. And everyone of them walked away understanding how animation works, having successfully created their own Flip Book.

I wanted to give them the chance to see each others Flip Books in action and to get them back in the habit of peer and self evaluation. To achieve this, they used the Flip cameras to record their Flip Book animations and then uploaded the video to the VLE. Watching each others work was great and all of the students began leaving positive comments and ideas for improvement under each of the videos. They have now gone away to reflect on the feedback they received and set themselves a target to take into their next piece of animation.

The Flip cameras proved to be invaluable, once again. Due to their ease of use and built in USB, they made filming and uploading the videos an absolute breeze, meaning that more time could be spent on the learning rather than dealing with technical issues that so often seem to arise with when technology enters the picture.

Here is one of the Flip Books made in today’s lesson:

Why what and not where?

Don’t miss out because you are always focussed on where you are going.

Focus on what instead. What were you doing last year and how were you doing it? What are you doing now? And most importantly what could you be doing to improve and make yourself better?

By focussing on what you do and how you are doing it, the where will take care of itself.

Or, in other words: don’t spend your time dreaming, spend your time doing and you will get to where you are supposed to be.